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Automated Notifications & Communication

Seamless Visitor Alerts to Enhance Security & Efficiency

Timely communication is crucial for smooth visitor experiences and facility safety. With Axiroz VMS, you can automate notifications at every touchpoint from visitor arrival alerts to host approvals and exit confirmations ensuring your team stays informed and your guests feel guided throughout their visit.

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Key Features of Automated Notifications

Instant Host Notifications

  • Auto-alert hosts via SMS, email, or in-app push when a visitor checks in
  • Include visitor details, photo, purpose, and check-in time
  • Approve or deny entry instantly from any device

Visitor Alerts & Instructions

  • Send visitors personalized messages with directions, parking info, or safety protocols
  • Provide QR-based entry passes and Wi-Fi credentials automatically
  • Notify visitors about appointment changes or delays

Security & Admin Alerts

  • Alert guards or admin teams of flagged visitors or VIP entries
  • Set triggers for after-hours visits, multiple failed check-ins, or blacklisted entries
  • Ensure fast responses during emergency or suspicious events

Appointment Reminders & Follow-ups

  • Send automated pre-visit reminders to visitors and hosts
  • Schedule thank-you messages or feedback requests after visits
  • Reduce no-shows and improve overall communication flow

Multi-Channel Messaging Support

  • Configure communication via SMS, email, WhatsApp, or mobile app
  • Customize message templates per department or visit type
  • Ensure no important notification is ever missed

Instant Host Notifications
  • Auto-alert hosts via SMS, email, or in-app push when a visitor checks in
  • Include visitor details, photo, purpose, and check-in time
  • Approve or deny entry instantly from any device

Visitor Alerts & Instructions
  • Send visitors personalized messages with directions, parking info, or safety protocols
  • Provide QR-based entry passes and Wi-Fi credentials automatically
  • Notify visitors about appointment changes or delays

Security & Admin Alerts
  • Alert guards or admin teams of flagged visitors or VIP entries
  • Set triggers for after-hours visits, multiple failed check-ins, or blacklisted entries
  • Ensure fast responses during emergency or suspicious events

Appointment Reminders & Follow-ups
  • Send automated pre-visit reminders to visitors and hosts
  • Schedule thank-you messages or feedback requests after visits
  • Reduce no-shows and improve overall communication flow

Multi-Channel Messaging Support
  • Configure communication via SMS, email, WhatsApp, or mobile app
  • Customize message templates per department or visit type
  • Ensure no important notification is ever missed

Why Axiroz VMS Stands Out in Visitor Communication?

  • Real-Time Alerts – Keep everyone in the loop without delays
  • Customizable Templates – Match your brand’s voice and visitor tone
  • Omnichannel Reach – SMS, Email, WhatsApp & App – all synced
  • Reduced Manual Work – Say goodbye to repetitive reminders
  • Better Visitor Experience – Keep guests informed & welcomed

Client Testimonials

“No More Missed Visitors”

“The moment someone checks in, the host gets notified. No more delays or confusion. It’s smooth and professional.”

Priya Nair

Office Manager, TechNova Labs (Pune, India)

“Automated Messaging Saves Us Time”

“Earlier, we manually sent instructions to each guest. Now, Axiroz handles everything from directions to feedback emails automatically.”

Kunal Sinha

Admin Lead, DigitCore Systems (Kolkata, India)

“Peace of Mind for Our Security Team”

“Our guards receive real-time alerts for VIP and blocked entries. It’s made our premises more secure and our response faster.”

Suresh Iyer

Security Supervisor, AxisOne Realty (Gurgaon, India)

Smarter Alerts. Better Experiences. With Axiroz VMS.