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Visitor Management System for Hotels & Hospitality Industry

Offer a Smooth Check-In Experience While Strengthening Guest Security

Hospitality is about providing comfort, safety, and seamless service. Axiroz VMS helps hotels and resorts digitize visitor entry, automate guest tracking, and provide an elevated, secure guest experience.

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Why Axiroz VMS is Ideal for the Hospitality Sector

Vendor & Contractor Access Control

  • Monitor daily staff, vendors, caterers, and service teams
  • Auto-generate access logs and contractor badges

Express Check-In for Guests & Visitors

  • Pre-arrival guest registration
  • Digital form submission with photo ID
  • QR-based check-in without front desk queues

Multi-Property Visitor Tracking

  • For hotel chains: centralized guest log from all branches
  • Real-time visibility of visitor activity across locations

Blacklist Management & VIP Tagging

  • Flagged guests or ex-employees restricted automatically
  • Highlight VIPs for premium service handling

Mobile-Friendly Dashboard for Staff

  • Front desk and concierge can track and approve entries from any device
  • Instant notifications for special guests or overstay alerts

Use Cases in Hospitality

  • Walk-in Guests – Streamline registration and ID verification.
  • Contractors & Service Teams – Control access of external maintenance, décor, catering teams.
  • Corporate Meetings & Events – Track conference attendees and generate detailed logs.
  • VIP Handling – Auto-tag repeat guests or high-value clients for red-carpet experience.

How It Works for Hotels & Resorts

Digital Pre-Check-In

Send digital forms to guests to collect ID and details before arrival

Arrival & Authentication

Guests scan a QR or OTP to self-check-in at kiosk/front desk

Real-Time Monitoring

Staff sees live guest flow, visitor history, and access levels

Vendor & Staff Logging

All non-guest access logged with time-stamped entries and exit

What Our Clients Say

Faster Front Desk with Self-Check-In

“Our front desk is faster than ever. Guests are impressed with the self-check-in system.”

Kunal Sharma

Operations Head, Tranquil Inn (Goa)

Streamlined Vendor Entry Management

“No more manual vendor entry. We now track kitchen suppliers, laundry staff, and even DJs easily.”

Ruchi Bhatnagar

GM, Bliss Resort (Udaipur)

Central Dashboard for Multi-Property Management

“The central dashboard shows guest flow across our 5 properties. Our staff can now focus more on service, less on paperwork.”

Arman Malik

Regional Manager, LuxeStay Hotels (Delhi NCR)

Ideal for

  • Hotels & Resorts
  • Boutique Hotels
  • Business Hotels
  • Convention Centers
  • Guest Houses
  • Luxury Chains
  • Banquet Halls & Event Spaces

Key Features

  • Self Check-In / QR-Based Entry
  • Pre-Check-In Forms with KYC
  • Guest History Management
  • Event/Meeting Visitor Logs
  • VIP & Blacklist Tagging
  • Staff & Vendor Access Monitoring

Deliver Smart Hospitality with Secure Guest Entry & Personalized Service

Make every visitor’s journey smoother and safer with Axiroz VMS.